KANVAS SHOWCASE INFO PACKET

Registration Fee:
$20 per solo
$15 per person in groups

*The director/contact person whose name you write in Row 1 of the Roster will have his/her fee waived. Only one (1) fee waived per team.

Roster: You will be given access to a Google Sheet – please use it to list your roster. After the deadline you will no longer have access to edit, but you will still be able to view. You will also be required to sign a waiver form on the day of UDF 2018.

REGISTRATION FEE AND ROSTER DEADLINE: January 26, 2018

Ways to pay the Registration Fee:

OPTION 1)

VENMO: (Preferred method to pay registration fee)
Download Venmo App via Apple Store or Google Play
– Search and add username @Prelude-Dance.
– Choose “Pay or Request” then enter the proper dollar amount
($20 per solo, $15 per person in groups).
– In the “What’s it for” box please include your team name and number of dancers that you are paying for.
DO NOT THIS MESSAGE MAKE PUBLIC!!!
– Choose “Pay” to make transaction final

OPTION 2)
CREDIT CARD:
Due to a major fee increase, credit card payment via Paypal is NOT an option anymore.
You may use Venmo. Venmo allows you to add your credit card as the primary funding source.
Download Venmo App via Apple Store or Google Play and  follow the instructions below:

1. Tap the “☰” icon in the upper left hand corner of the app
2. Under “Settings”, tap “Banks & Cards”
3. Tap “Add Debit or Credit Card” and add your card information

Once you add the card, you can set it as your primary funding source in your Settings → Banks and Cards.
Once you have added your credit card on Venmo, please follow payment instructions above.

OPTION 3)
POSTAL SERVICE:
Make checks payable to “Prelude Dance Competition”.
Money orders, cashier’s checks, and business checks accepted. NO PERSONAL CHECKS.

Mailing Address:
ATTN: Tony Calub
Prelude Dance Competition
14035 Robin Crest Lane
Chino Hills, CA 91709

OPTION 4)
BANK TRANSFER/ DIRECT FUNDS TRANSFER:
For this payment option, please contact Tony Calub: preludedancecompetition@gmail.com

Please submit all material by its due date.
Email all materials to preludedancecompetition@gmail.com

Email your Team Bio and Photo by Friday, January 26, 2018

• Team Biography: Please email your biography. (500 characters max)
• Team Photo: Please email a high-resolution photo of your team. If your team does not have a team photo, please send a high-resolution file of your team logo.
  

Email your music by Monday, February 12, 2018

• Music time limit:
  3-5 minutes for groups
  2-5 minutes for groups
  

• Teams who bring music longer than six (6) minutes on the day of Prelude will be subject to score deductions and possibly disqualification.  

• Music must be one (1) continuous track.

• Music may not contain inappropriate or offensive language. Violations will be subject to score deductions. 

Dance Style:
Prelude is a competition rooted in the hip-hop genre. Various other dance styles may be incorporated into your team’s routine. The use of themes and props is encouraged, but not required.

NOT ALLOWED ON STAGE DURING PERFORMANCE:

• The use of fire, flames, anything flammable, pyrotechnic devices and smoking.
• Any liquids, wet paint, lotion, baby oil (mineral oil), glitter, baby powder or talcum powder may be used that can adversely affect the dancing surface.
• Dry ice, fog machines, vaping or vaping products.
• Balloons filled with helium.
• If stage is littered after your performance your team will be responsible for an immediate and expeditious removal of any debris. Failure to follow these safety measures may result in score deductions or disqualification.
• Knives and swords
• Live animals

*DAY OF SCHEDULE IS SUBJECT TO CHANGE. YOUR TEAM WILL BE NOTIFIED IF CHANGES ARE MADE.

10:00aM – Check-In Begins
All teams must check-in 90 minutes before their tech time. (Early arrival is highly encouraged to ensure that your team will not miss your tech!) Each dancer must bring photo identification (e.g. driver’s license, school ID, passport) to present at check-in. All dancers will be required to sign a Waiver/Release Form. Failure to check-in by your assigned time runs the risk of non-entry.

10:30-12:30PM – Tech Rehearsals
Tech Rehearsals are only for competing teams and large Kanvas Teams

• Tech will run strictly from 10:30 PM – 3:30 with the last tech time running at 12:30 PM. Each team will be given ten (10) minutes for staging and run-through.
• Each team must have a majority of their members present and ready at scheduled tech time. (We will provide you with diligent runners to help keep track of time!) 
• Teams who miss their tech WILL NOT receive another time slot. NO EXCEPTIONS. 
• Any changes to a team’s scheduled tech time will be communicated to the team’s contact person well in advance. (Please make sure all contact information is correct!)

NOTE: The Competition and Tech Time Lineup will be e-mailed to all teams no later than Monday, February 12, 2018.

3:00PM – Doors open

3:15PM – All Style Battle Preliminaries Begins

Backstage Access Policy:
Backstage Access Wristbands must be worn at all times.
Only those with wristbands will be allowed backstage at any point during the day. NO EXCEPTIONS.

• Only those who are listed on a Team Roster AND have paid the Registration Fee will be given Backstage Access Wristbands. They will also be required to sign a Waiver/Release Form on the day of competition.
• If a chaperone is required for a minor (under 18 years of age), please have the attending chaperone AND minor sign the Waiver/Release Form. All chaperones must be listed on the Team Roster and cleared prior to the day of the show or run the risk non-entry. (See Roster)
• Contact a Runner immediately if anyone on your team loses his/her wristband.
• Anyone caught without a wristband in the backstage/dressing room area by Event Security or Prelude Staff will be asked to leave immediately and will not be allowed back.
• In order to minimize the possibility of backstage theft (which unfortunately has occurred at previous Preludes), this wristband rule will be STRICTLY enforced.

Is your team ready for UDF / Kanvas 2018? Use this checklist to make sure! Reference this email on Day off just to make sure you have completed everything. 

PRELUDE PREP:

• Read through the entire Info Packet and share with my team.
• It is highly recommended that you submit your materials early so that you have time to make adjustments if necessary.
• Submit Registration Fee ($20.00/solo performer or $15 per person in a group) by Friday, January 26, 2018.
• Submit Roster by Friday, January 26, 2018.
• Email team bio and team photo or logo by Friday, January 26, 2018.
• Email music to by February 12, 2018. NO EXCEPTIONS.

DAY OF UDF:

• Arrive at least ninety (90) minutes before Tech Time.
• Check in! Tell your dancers to have their photo IDs ready at check-in.
• Remember to attend the mandatory House Meeting
• Use the hashtags “#PreludeSouth2018”, “Kanvas2018”, “UDF2018” for posting on social media!