PHILADELPHIA PACKET

Registration Fee: $25 per dancer/per team
(New to Prelude Philadelphia! Each paid dancer will receive an official Prelude Philadelphia 2016 shirt designed by Stache Haus Clothing)

Roster: You will be shared a Google Sheet that you can edit. After the deadline you will no longer have access to edit, but you will still be able to view.

REGISTRATION FEE AND ROSTER DEADLINE: Friday, January 13, 2017

3 Ways to pay the Registration Fee:

1) VENMO: (preferred method to pay registration fee)
Download Venmo App via Apple Store or Google Play
– Search and add username @Prelude-Dance.
– Choose “Pay or Request” then enter the proper dollar amount ($25 per dancer).
– In the “What’s it for” box please include your team name and number of dancers that you are paying for.
DO NOT THIS MESSAGE MAKE PUBLIC!!!
– Choose “Pay” to make transaction final

2) ONLINE:
Make payment below.

3) POSTAL SERVICE:
Make checks payable to “Prelude Dance Competition”.
Money orders, cashier’s checks, and business checks accepted. NO PERSONAL CHECKS.
Mailing Address:
ATTN: Tony Calub
Prelude Dance Competition
14035 Robin Crest Lane
Chino Hills, CA 91709

Please submit all material by its due date.
Email all materials to preludedancecompetition@gmail.com

Email your Team Bio and Photo by JANUARY 20, 2017

• Team Biography: Please email your biography. (500 characters max)
• Team Photo: Please email a high-resolution photo of your team. If your team does not have a team photo, please send a high-resolution file of your team logo.
  

Email your music by FEBRUARY 13, 2017

• Music: The time limit is six (6) minutes. NO EXCEPTIONS. 

• Teams who bring music longer than six (6) minutes on the day of Prelude will be subject to score deductions and possibly disqualification.  

• Music must be one (1) continuous track.

• Music may not contain inappropriate or offensive language. Violations will be subject to score deductions. 

Dance Style:
Prelude is a competition rooted in the hip-hop genre. Various other dance styles may be incorporated into your team’s routine. The use of themes and props is encouraged, but not required.

NOT ALLOWED ON STAGE DURING PERFORMANCE:

• The use of fire, flames, anything flammable, pyrotechnic devices and smoking.
• Any liquids, wet paint, lotion, baby oil (mineral oil), glitter, baby powder or talcum powder may be used that can adversely affect the dancing surface.
• Dry ice, fog machines, vaping or vaping products.
• Balloons filled with helium.
• If stage is littered after your performance your team will be responsible for an immediate and expeditious removal of any debris. Failure to follow these safety measures may result in score deductions or disqualification.
• Knives and swords
• Live animals

Judging:
Judging criteria:
• Routine – Scoring range between 36-45
• Execution – Scoring range between 21-35
• Presentation – Scoring range between 1-20

See sample judges scoring sheet HERE.
Directors of each competing team will be given their team’s score sheets immediately following the competition. 

Prizes:

• First, second, and third place teams will be announced at the end of the show! 
• The team who wins First Place will receive a Champion trophy and a cash prize of $750.00. Second and Third Place trophies will be awarded to the respective teams.
• Hip Hop International: First place winners also receive a special invitation to compete and USA Hip Hop Dance Championship and a chance to qualify to compete at World Hip Hop Dance Championship in Phoenix, AZ over the summer of 2017. Registration fees for USA Hip Hop Dance Championship will be waived (a $2000 value).

*DAY OF SCHEDULE IS SUBJECT TO CHANGE. YOUR TEAM WILL BE NOTIFIED IF CHANGES ARE MADE.

12:00PM – Check-In Begins
All teams must check-in 90 minutes before their tech time. (Early arrival is highly encouraged to ensure that your team will not miss your tech!) Each dancer must bring photo identification (e.g. driver’s license, school ID, passport) to present at check-in. All dancers will be required to sign a Waiver/Release Form. Failure to check-in by your assigned time runs the risk of non-entry.

12:30-3:30PM – Tech Rehearsals

• Tech will run strictly from 12:30 PM – 3:30 with the last tech time running at 3:30 PM. Each team will be given ten (10) minutes for staging and run-through.
• Each team must have a majority of their members present and ready at scheduled tech time. (We will provide you with diligent runners to help keep track of time!) 
• Teams who miss their tech WILL NOT receive another time slot. NO EXCEPTIONS. 
• Any changes to a team’s scheduled tech time will be communicated to the team’s contact person well in advance. (Please make sure all contact information is correct!)

NOTE: The Competition and Tech Time Lineup will be e-mailed to all teams no later than February 13, 2017.

2:30PM – House Meeting
During the House Meeting, the Prelude Committee will go over rules not covered by the Runners, concerns raised during tech rehearsal, as well as answer questions. We encourage your entire team to be present and punctual at the House Meeting.

4:00PM – Doors open

4:15PM – All Style Battle Preliminaries Begins

5:00PM – Show begins
The back of the house will be reserved only for dancers with wristbands. Please do not take seats in the middle and front of the house.

Backstage Access Policy:
Backstage Access Wristbands must be worn at all times.
Only those with wristbands will be allowed backstage at any point during the day. NO EXCEPTIONS.

• Only those who are listed on a Team Roster AND have paid the Registration Fee will be given Backstage Access Wristbands. They will also be required to sign a Waiver/Release Form on the day of competition.
• If a chaperone is required for a minor (under 18 years of age), please have the attending chaperone AND minor sign the Waiver/Release Form. All chaperones must be listed on the Team Roster and cleared prior to the day of the show or run the risk non-entry. (See Roster)
• Contact a Runner immediately if anyone on your team loses his/her wristband.
• Anyone caught without a wristband in the backstage/dressing room area by Event Security or Prelude Staff will be asked to leave immediately and will not be allowed back.
• In order to minimize the possibility of backstage theft (which unfortunately has occurred at previous Preludes), this wristband rule will be STRICTLY enforced.

Is your team ready for Prelude Philadelphia 2017? Use this checklist to make sure! Reference this email on Day off just to make sure you have completed everything. 

PRELUDE PREP:

• Read through the entire Info Packet and share with my team.
• It is highly recommended that you submit your materials early so that you have time to make adjustments if necessary.
• Submit Registration Fee ($25.00/performer) by January 13, 2017.
• Submit Roster by January 20, 2017.
• Email team bio and team photo or logo by January 20, 2017.
• Email music to by February 13, 2017. NO EXCEPTIONS.
• Check the Prelude Philadelphia 2017 Facebook Event Page for important updates!

DAY OF PRELUDE:

• Arrive at least ninety (90) minutes before Tech Time.
• Check in! Tell your dancers to have their photo IDs ready at check-in.
• Remember to attend the mandatory House Meeting
• Use the hashtags “#Preludephiladelphia2017” and/or “#Preludephilly2017”for posting on social media!