Prelude Dance Competition | SOCAL EXHIBITION PACKET
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SOCAL EXHIBITION PACKET

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HOSTED BY THE ORIGIN HIP HOP DANCE ACADEMY

Saturday, March 18, 2023

 

Bridges Auditorium-Pomona College
450 N College Way, Claremont CA 91711

 

Doors Open 4:00 pm
Show starts 5:00 pm

 

Tickets: HERE for tickets, General Admission
– $50 Regular price + $4 service fee (Mar 6 – March 17)
– $50 At the door/day of

Prelude SoCal Social Media: When discussing Prelude SoCal 2023 on any and all social media platforms, please be sure to use“#Preludesocal2022”

The Origin Hip Hop Dance Academy

EMAIL: originhiphop@gmail.com

Please read the following information carefully. For safety and liability purposes, dance team captains/directors are required to convey all below information to each of team members participating and/or performing on stage. 

Prelude Dance Competition and The Origin Hip Hop Dance Academy reserves the right to replace any team that does not submit the required materials by the deadlines below. If you have any questions, or concerns, or your team cannot meet a deadline due to an extenuating circumstance, please email Prelude West Coast Manager, Sommer Valderrama (preludedancewcmanager@gmail.com)

GENERAL RULES

Registration Fee: 
DEADLINE: Friday, January 27, 2023 – $20 per dancer
After Friday, January 27, 2023 – REGISTRATION FEE INCREASES TO $25 per dancer

Note: If you have dancer performing in 2 or more exhibition teams, they just need to pay ONE registration fee.
If you have dancer performing in a competing and an exhibition team, they just need to pay the competing teams reg fee.

  • Registration fee includes official Prelude SoCal shirt.
  • Only one (1) fee director fee waived per team. Write the director’s name you write in Row 1 of the Roster.

Ways to pay the Registration Fee:

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OPTION 1)

VENMO: (Preferred method to pay registration fee)
Download Venmo App via Apple Store or Google Play

  1. Search and add username @Prelude-Dance or scan the Venmo QR code
  2. Choose “Pay or Request” then enter the proper dollar amount ($20 per dancer).
  3. In the “What’s it for” box please include your team name and number of dancers that you are paying for.
  4. DO NOT THIS MESSAGE MAKE PUBLIC!!! Choose “Pay” to make transaction final

OPTION 2)
CREDIT CARD (Using Venmo):
You may use Venmo. Venmo allows you to add your credit card as the primary funding source.
Download Venmo App via Apple Store or Google Play and  follow the instructions below:

  1. Tap the “☰” icon in the upper left hand corner of the app
  2. Under “Settings”, tap “Banks & Cards”
  3. Tap “Add Debit or Credit Card” and add your card information. Once you add the card, you can set it as your primary funding source in your Settings → Banks and Cards.
  4. Once you have added your credit card on Venmo, search and add username @Prelude-Dance.
  5. Choose “Pay or Request” then enter the proper dollar amount ($20 per dancer).
  6. In the “What’s it for” box please include your team name and number of dancers that you are paying for.
  7. DO NOT THIS MESSAGE MAKE PUBLIC!!! Choose “Pay” to make transaction final
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OPTION 3)

CASH APP:
Download Cash App via Apple Store or Google Play

  1. Open the Cash App mobile app or Scan $PreludeDance Cash App QR Code
  2. Enter the amount you want to send ($20 per dancer).
  3. Tap “Pay.”
  4. Enter username “$PreludeDance”
  5. Enter what you are sending the payment for.
  6. Tap “Pay.”

OPTION 4)

BUSINESS CHECK AND POSTAL SERVICE:
Make checks payable to “Prelude Dance Competition”.
Money orders, cashier’s checks, and business checks accepted. NO PERSONAL CHECKS.
Mailing Address:
ATTN: Tony Calub
Prelude Dance Competition
3884 S. Dryden Ave.
Ontario, CA 91761

OPTION 5)

PAYPAL:

FUNDS TRANSFER VIA PAYPAL ACCOUNT DIRECTLY TO PRELUDE PAYPAL ACCOUNT:
For this payment option, please contact Tony Calub: preludedancecompetition@gmail.com

Time Limit:
5 minutes maximum. NO EXCEPTIONS.

Music:
5 minutes maximum.
Music may NOT contain inappropriate or offensive language. Music must be emailed ahead of time to be screened for time length and inappropriate or offensive language.

NOT ALLOWED ON STAGE DURING PERFORMANCE:

  • The use of fire, flames, anything flammable, pyrotechnic devices and smoking.
  • Any liquids, wet paint, lotion, baby oil (mineral oil), glitter, baby powder or talcum powder that can adversely affect the dancing surface.
  • Dry ice, fog machines, vaping or vaping products.
  • Balloons filled with helium.
  • If stage is littered after your performance your team will be responsible for an immediate and expeditious removal of any debris.
  • Knives and swords
  • Live animals
  • Food

Here is a list of required materials and its deadline:

  1. Shirt List/Roster Form – Friday, January 27, 2023
  2. Youth Waiver Form – Friday, January 27, 2023
  3. Prelude Acknowledgement Form – Friday, January 27, 2023
  4. Access Check-In Form (if needed) – Friday, January 27, 2023
  5. Team Bio and Photo – Friday, January 27, 2023
  6. Final Music Mix – Friday, March 10, 2023
  7. Lighting Cues Form – Friday, March 10, 2023

1) Shirt List/ Roster Form – Deadline: FRIDAY, January 27, 2023

You will be given access to a Google Sheet – please use it to list your roster. After the deadline you will no longer have access to edit, but you will still be able to view. You will also be required to sign a waiver form on the day of Prelude.

2) Youth Waiver Form – Deadline: FRIDAY, January 27, 2023
MANDATORY: Download the Youth Waiver form. Any dancer below the age of 18, their parent or guardian must sign the waiver form and write in their phone number. Please print out the form and completely fill out the form. Have this form completed by FRIDAY, January 27, 2023. Please scan or take a photo of the form(s) and submit it in your teams google folder.

3) Prelude Acknowledgement Form: Deadline: FRIDAY, January 27, 2023

All competing and exhibition teams (directors, captains, team members) must read and understand Prelude’s Policies regarding Anti-Abuse, Anti-Racism, Anti-Othering, Procedure and Accountability Practices, Gender and Accessibilities, and Land Acknowledgements (https://www.preludedancecompetition.com/policies/)

The Director or Captain for each team must sign a Prelude Acknowledgement Form stating that they have read and understood the Policies and Procedures, Performance Guidelines, and Judging Criteria and will abide by them.

The Director or Captain must acknowledgement that they shared the Policies and Procedures, Performance Guidelines, and Judging Criteria with their dance team. All their dance team members must read and understood the said Policies and will abide by them.

Please Fill out and Sign the Form HERE

4) Access Check-In Form: Deadline (if needed): FRIDAY, January 27, 2023

Please Fill out the Access Check-In Form HERE
Each team must fill out an Access Check-In Form ahead of time.
This Access Check-In Form will inform us if any of your dancers on your team people needs special access. This is a useful way to value access and destigmatize it in an ableist culture that hides, shames and individualizes access.

5) Team Bio and Photo – Deadline: FRIDAY, January 27, 2023

  • Team Biography: Please upload your biography to Google Drive in a Word Document format. (500 characters max)
  • Team Photo: Please upload a high-resolution team photo or team logo to Google Drive.

6) Final Music Mix – Deadline: Friday, March 10, 2023

  • Music: The time limit is five (5) minutes. NO EXCEPTIONS. Please upload your mix to Google Drive.
    • Music may NOT contain inappropriate or offensive language. Violations will be subject to score deductions. See “Guidelines for Competition Teams” Tab.
    • Music must be one (1) continuous track.
    • Music may not contain inappropriate or offensive language. 
    • MP3 and MP4 files accepted.

7) Lighting Cue Form – Deadline: Friday, March 10, 2023

  • Your team is allowed 4 lighting cues to enhance your team’s routine.
  • Please fill out the lighting cue form HERE

Google Drive Instructions (for first-time users) 

  1. Create a Google account: https://accounts.google.com/SignUp
  2. ***IMPORTANT*** Once you have created your google account, send an e-mail from this account to preludedancewcmanager@gmail.com.
  3. You will receive an email notification from Google that Prelude has shared a folder with you entitled “Prelude SoCal 2023 | (Your Team Name)”.
  4. Click the blue button “open”
  5. In the top bar, click the drop-down button labeled “Prelude SoCal 2022 | (Your Team Name)” and click “Add to My Drive.”
  6. Upload the files by either dragging to the window, or clicking the “New” button on the left-hand side and then clicking “File upload.”

Upload your materials in your team folder via Google Drive! If you are a first time user, please see the instructions below.
Existing Google Accounts will already have a folder shared with them from Prelude Dance Competition.
NOTE: It is highly recommended that you submit your materials early so that you have time to make adjustments if necessary! 

Backstage Access Wristbands must be worn at all times.
Only those with wristbands will be allowed backstage at any point during the day. NO EXCEPTIONS.

  • Due to Covid-19, backstage dressing rooms are only to be used for quick change into costumes or to put on make-up. VENUE DRESSING ROOMS ARE NOT TO USED AS A DANCER HANG-OUT AREAS NOR CAN BAGS AND COSTUMES BE LEFT IN THE DRESSING ROOMS.
  • Only those who are listed on a Team Roster AND have paid the Registration Fee will be given Backstage Access Wristbands. They will also be required to sign a Waiver/Release Form on the day of competition.
  • If a chaperone is required for a minor (under 18 years of age), please have the attending chaperone AND minor sign the Waiver/Release Form. All chaperones must be listed on the Team Roster and cleared prior to the day of the show or run the risk non-entry. (See Roster)
  • Contact a Runner immediately if anyone on your team loses his/her wristband.
  • Anyone caught without a wristband in the backstage/dressing room area by Event Security or Prelude Staff will be asked to leave immediately and will not be allowed back.
  • In order to minimize the possibility of backstage theft (which unfortunately has occurred at previous Preludes), this wristband rule will be STRICTLY enforced.

PRELUDE DANCE COMPETITION, ITS HOST TEAM OR THE VENUE/THEATER IS NOT LIABLE FOR DAMAGE OR THEFT OF PERSONAL PROPERTY OR ITEMS. IT IS ADVISED THAT YOU DO NOT BRING OR LEAVE VALUABLE ITEMS IN YOUR BAG.

*DAY OF SCHEDULE IS SUBJECT TO CHANGE. YOUR TEAM WILL BE NOTIFIED IF CHANGES ARE MADE.

9:00AM – Check-In Begins
All teams must check-in 90 minutes before their tech time. (Early arrival is highly encouraged to ensure that your team will not miss your tech!) Each dancer must bring photo identification (e.g. driver’s license, school ID, passport) to present at check-in. All dancers will be required to sign a Waiver/Release Form. Failure to check-in by your assigned time runs the risk of non-entry.

9:30AM-3:00PM – Tech Rehearsals

  • Tech will run strictly from 9:30 AM – 3:00 PM with the last tech time running at 2:50 PM. Each team will be given ten (10) minutes for staging and run-through.
  • Each team must have a majority of their members present and ready at scheduled tech time. (We will provide you with diligent runners to help keep track of time!) 
  • Teams who miss their tech WILL NOT receive another time slot. NO EXCEPTIONS. 
  • Any changes to a team’s scheduled tech time will be communicated to the team’s contact person well in advance. (Please make sure all contact information is correct!)

NOTE: The Competition and Tech Time Lineup will be e-mailed to all teams no later than March 10, 2023.

3:00PM – House Meeting
During the House Meeting, the Prelude Committee will go over rules not covered by the Runners, concerns raised during tech rehearsal, as well as answer questions. We encourage your entire team to be present and punctual at the House Meeting. (You don’t want to miss roll call!)

4:00PM – Doors open

5:00PM – Show begins

Is your team ready for Prelude SoCal 2023?
Use this checklist to make sure! Reference this list on the day of competition just to make sure you have completed everything.

PRELUDE PREP:

  • It is highly recommended that you submit your materials early so that you have time to make adjustments if necessary.
  • Registration fee: DEADLINE: Friday, January 27, 2023 – $35 per dancer
    After Friday, January 27, 2023 – REGISTRATION FEE INCREASES TO $40 per dancer
  • Shirt List/Roster Form – Friday, January 27, 2023
  • Youth Waiver Form – Friday, January 27, 2023
  • Prelude Acknowledgement Form – Friday, January 27, 2023
  • Access Check-In Form (if needed) – Friday, January 27, 2023
  • Team Bio and Photo – Friday, January 27, 2023
  • Final Music Mix – Friday, March 10, 2023
  • Lighting Cues Form – Friday, March 10, 2023
  • Follow Prelude Dance Competition Instagram important updates!

NOTE: It is highly recommended that you submit your materials early so that you have time to make adjustments if necessary!

 

DAY OF PRELUDE:

  • Arrive at least sixty (60) minutes before Tech Time.
  • Check in! Tell your dancers to have their photo IDs ready at check-in.
  • Remember to attend the mandatory House Meeting
  • Use the hashtags “#preludesocal2023” for posting on social media!